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Personal Training Company Employee Handbook (Manual) Template

Congratulations! You’ve grown enough to hire employees in your personal training business. Now you need to train them properly and communicate your business culture, policies, and expectations to them. You need an employee handbook for your personal training business. But, you don’t want to sit down and write another book do you? Save yourself loads of time and energy.

Simply purchase ours! A good general employee handbook that can be customized to fit the needs of any personal training business. Plus, bonuses employee acknowledgment form and exit interview included.

Table of Contents

Standard Employment Practices

At Will Employment

Equal Employment Opportunity

Employment Eligibility

Introductory Period

Background Checks

Sexual and Other Unlawful Harassment

Employee & Client Fraternization

Substance Abuse


Dress Code & Promotional Materials

Standards of Conduct



Conflict of Interest

and Intellectual Property

Appropriate Use of Technology

Appropriate Use

Maintaining Confidential Information

Attendance and Leave

General Attendance


Absences or Leave

Attendance at Promotional Events & Seminars


Direct Deposit

Payroll Deductions

Personnel Information

Time Sheets

Workplace Safety

Workers Compensation

Client Injury

Job Performance & Requirements

Initial Training Program

Certification and Education


Administrative Procedures

Recruiting New Clients

HIPAA and Client Data

Client Appointments

Client Cancellation Policy

Everything you could possibly need to convey your vision of how you want to run your business to your employees. Just simply customize the information to your business. This is an electronic downloadable copy you can adapt and print off for your employees.  Click here to download immediately. 

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FREE Downloadable Personal Trainer Progress Charts for Clients

It’s critical to keep track of your clients’ performance.  If you’re not already doing it, you should start.  It’s a way to show them improvement over time on paper and a way for you to maintain records should anything ever go wrong.

With this progress chart, you’ll have the ability to record exercises, reps/time, as well as anthropometric measurements you may do during check ins.  And there is ample space in a notes section for any other relevant and pertinent information about the client you may need to write down.  Additionally, you can list the client’s main goal(s) right at the top to keep you focused on the kind of programming that is going to help them best.

Click the image to download.  You can print as many of these as you need.

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How to Take Credit Cards and Bill Clients Monthly on Automatic

You probably hate selling, right?

Then why put yourself in a position where you have to do it over and over again?

Do you have clients that stretch out packages for a long time?

Wouldn’t you like it if your clients were just automatically renewed for you for repeat business?

We’ll show you how to do that here.

Auto-bill your clients. No more selling individual sessions or packages where you have to re-sell the client at the end for repeat business. Every time you have to re-sell a client, it’s an opportunity for them to quit. Learn how to set them up so that you have better retention and don’t have to worry about selling more than you have to. There are even ways that you can implement it for free and it won’t cost you a dime, you just have to know how.

The big gym chains don’t do a lot right, but they do do 1 thing right and that’s putting members on an automatic draft for their dues. Personal training already has the advantages over large gym memberships in retention, but wouldn’t you like to make your retention even better? This is going to compound that success. Essentially that’s what you’re doing here; putting your clients on a personal training membership vs. packages. They’ll still get the number of sessions they are paying for and won’t be paying for something they aren’t using. On the contrary, this allows you to attach client’s workouts to TIME so that you don’t have clients stretching out packages of sessions for long periods of time.

It can smooth out your cash flow. It will tell you exactly how much is coming in every month. And makes it easier to make future predictions. Best of all, less selling of more packages to the same clients over and over and asking them to keep writing you big checks. You can sell a long term program like a year or just a month at a time, but the key is both clients will be automatically billed and renewed. Leave it to them to tell you when they need to stop or take a break. Don’t give them an opportunity quit by having an END POINT to a package.

This is probably the single most valuable thing we’ve done in our business as far as ease of implementation, cash flow, and retention goes. Our clients like it because it is easy for them and there’s no need to remember their wallet or check book when it’s time to renew. We take 1 payment up front and NEVER BRING IT UP AGAIN until they need to stop or take a break. It’s easy to re-start old clients too with the click of a button.

With regard to selling and retaining your personal training clients, we can’t emphasize enough that this is our billing method of choice. Whatever problems with billing you’ve had in the past, they will be instantly wiped out.

You can convert existing clients easily and all new clients can immediately start on this system.

Automated Recurring Billing (ARB) is a convenient and easy-to-use tool for submitting and managing recurring, or subscription-based, transactions. Create subscriptions manually or in your Web checkout form.

  • Automate customers’ recurring, subscription-based transactions.

  • Eliminate the need to store sensitive data on your computer.

  • Avoid many of the costs associated with manual billing.

  • Never forget to charge a client.

  • Set it up once and there’s virtually no additional labor through the life of the client.

  • View and manage your recurring billing clients.

Running an efficient business is largely about steady and reliable cash flow. ARB is an excellent tool to allow you to smooth out your cash flow and live a more regular life as an entrepreneur.

Find out how to offer your customers recurring
or subscription-based transactions with
Automated Recurring Billing.

Sign up for an account now!

Authorize.Net Authorized Reseller

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Personal Trainer Marketing Plan Template and Guide

Do you have a marketing plan for your personal training business? If not, pick up one for your business. Failure to plan is planning to fail!

Follow this template and guide to implement a successful marketing strategy for your personal training business. There are 16 low or no cost marketing efforts INCLUDED to get you started.

It will help you work through the process and develop a comprehensive, action taking plan for marketing your business.

Clearly define your:

Target market
Niches you want to serve
Revenue goals
And more

Also get Our “How to Create a Successful Marketing Plan” eBook guide.

Save thousands of dollars by learning how to prepare your own marketing plan that is unique to your business objectives and goals.

There is no longer a need to pay a small fortune for a marketing plan or neglect preparing one because you cannot afford it. You now can do it yourself!

We are giving you the opportunity to create your marketing plan like a pro so that it is taken seriously by others when it is needed for loans, investments or other areas to benefit your business.

And this marketing plan will also act as a guide and an instrumental tool in effectively increasing market share and developing a thriving, successful fitness or personal training business.

Download a copy of the “How to Create a Successful Marketing Plan” guide and workbook today so you can start reading it right away.

Once you complete your purchase, you can download the guide immediately in a PDF file and the workbook in a DOC file to get started on making that great marketing plan.

Get a Personal Trainer Marketing Plan Template and Guide Here